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time management

The Biggest Lie Entrepreneurs Tell Themselves…

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One of the biggest myths people keep telling themselves is that they don’t have enough time.

Have I been guilty of this in the past? Absolutely.

But we all have the same 24 hours in a day. It’s more than enough time to get our work done if we use those hours correctly.

In this video, I’ll share the mindset you need to have so you feel like you have enough time and how to get more productive.

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How To Play More Offense For Your Business

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business

The more offense you play for your business, the more successful you will become. All of the top entrepreneurs dedicate a portion of their time each day to play offense.

Playing offense does not mean writing the next blog post. It doesn’t mean engaging with your audience, creating videos, or doing anything else associated with being in your business.

Playing more offense involves you taking an aerial view of your entire business and asking yourself important questions. Is this working? What should I be focusing on? What small changes can I make that would yield dramatic results? How do I grow this?

This offense results in more directed action with a clearer path to victory. Instead of constantly creating content and marketing yourself, you now have more specific aims that you believe will create the most impact.

You may feel like you’re already on the right path, but taking 30 minutes to conduct that aerial view every day will open the door to old opportunities and platforms that can still lead to great results.

Write Down Everything That Constitutes Your Business

This is a one-time, time extensive task. You’ll occasionally go through this list as your business continues to grow. However, you need to take this step before you can truly play offense. Here are just some of the parts of my business:

  • Virtual Summits
  • Blog Posts
  • Guest Posts
  • Training Courses
  • Free Videos
  • Books
  • Public Speaking
  • Breakthrough Success Podcast
  • Coaching
  • Redistribution

Sometimes I focus so much of my time, attention, and energy on my virtual summits that I forget about other areas. When I took the aerial view, I rediscovered that I needed to pump out more content for my readers (plus, I LOVE writing content, and realized that I’d separated myself from my biggest passion for too long).

I also rediscovered my podcast outros need major updates. I didn’t see any traction from my previous outros because I mainly promoted my Udemy courses, but now I’m promoting more stuff on my site and a few tools which I use and am an affiliate for.

I also rediscovered that I could get more exposure by writing more guest posts and getting interviewed on more podcasts.

Discovering and doing are two different things, and if your schedule is constantly filled with in-business work, you never find the time to take that aerial view and ask yourself, “What should I really be doing?”

Then you need to rediscover and start implementing instead of letting these important tasks continue to remain unattended.

Writing down all of this information is so important because with tens of thousands of thoughts running through out minds every day, it’s easy to forget.

Start Delegating More Of Your Tasks

Delegating your tasks to others will open up hours of extra time. My freelancers are critical to my success because they subtract various tasks from my day. Over the long-term, I can easily see having a team of hundreds of freelancers, but I’m not there yet.

Some people may be interested in delegation but haven’t started yet. If that’s you, my friend Nick Loper from Side Hustle Nation has some great advice for you.

The two main ingredients you need to get started delegating are a log of where you’re spending your time and a well-documented process.

The time log will tell you where the biggest opportunities for outsourcing lie. What’s sucking up the most of your day? Is that something you HAVE to do, or could someone else reasonably handle it with a little training?

Next, you’ll want to have clear process documentation and instructions. This is like your recipe for completing the task, and the more detailed the better. Don’t leave anything to chance here, even though you probably take for granted some of the steps, especially if you’ve been doing the task yourself for any length of time.

How I normally create the process documentation is I take a screen capture video of myself doing the job and talking through the steps. Then I write out the steps in a Google Doc so I can share both a visual and written version with my assistant.

Delegating more of your tasks will also give you more time to play offense. Take some time to think about some of the important parts of your business, how you can take action, and then just do it.

Checking on your freelancers is part of playing offense because you want to make sure they have work, and more importantly, that your freelancers are effectively getting their jobs done. You should have more 10-15 minute meetings fill up your schedule to ensure that you and your freelancers are both on the same page. These meetings do take up some time, but they work like a charm for keeping everyone on track.

In Conclusion

I thought of ways that I could extend this blog post beyond my usual 1,000 word marker, but I decided against it. Playing offense for your business simply comes down to…

  • Taking the aerial view of your brand
  • Discovering/rediscovering what you need to do for the optimal impact
  • Start taking action

I could have said it in several different ways, but that’s the premise to working on offense. Taking action just comes down to putting the tasks on your schedule. If a task isn’t on the schedule, it doesn’t get done. If it’s on the schedule, it has a much higher probability of getting done.

What are your thoughts on playing offense for your business? Do you have any tips for us? Have a question? Sound off in the comments section below.

How A Structured Schedule Will Make You 10x More Productive

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structured schedule

If I tell you that a structured schedule will make a huge impact on your productivity, would you believe me? You should.

While too much structure might seem to run contradictory to entrepreneurship, most entrepreneurs pursue their dreams precisely so they can do what they love at a time they choose.

Thus, adhering to a structured schedule (of your own creation) not only makes sense, it will also make you 10x more productive and drive the results you crave.

In this post, we’ll dig deeper into why a structured schedule works and how to commit to making it part of your life.

The Biggest Myth

When people think about a structured schedule, they usually envision all their free time suffocated by work. They even imagine their work time (not to mention their creativity) becoming suffocated.

They think, “No, I can’t make a video at this time because my schedule says that I must write a blog post.” It’s true that a structured schedule is very specific, but that’s exactly why it works.

The problem with free time — even the time spent thinking about what to work on — is choices. Let’s say you’re trying to decide whether to:

  • Write a blog post.
  • Send an email to a particular person.
  • Write an email broadcast.
  • Make a YouTube video.
  • Interview someone for your podcast.
  • Write a chapter of an ebook.
  • Create a training series.
  • Read a book.
  • Participate in an online course.

Tell me in TWO seconds which one you’ll choose: 1…2…

Have you made a choice? Do you need more time to ponder the list? Have you thought of something to add to the list? Did the list remind you of something else?

What usually happens is all of these ideas (and others) will float around in your head until you eventually decide on one. But even when you do, you’ll likely wonder if you’ve made the right decision, or if you’ve forgotten about something more important than your chosen task.

Let’s say you decide to write a blog post. After you complete the post, you’ll once again have to decide what to do next. It’s an endless, anxious cycle. And a huge waste of time.

Should I make a video? On what topic? Should I scrap that idea and read instead? Actually, should I read or watch a training course?

A structured schedule creates clarity and takes the guesswork (and anxiety) out of deciding what to do next. And a structured schedule even offers flexibility.

For example, bloggers try to avoid writer’s block — when ideas aren’t flowing and they’re left staring at a blank screen, sometimes for hours. Lots of people experience this feeling several times a day or week.

A schedule can save you in times like this. Simply switch up your tasks and keep moving.

Plan Out The Bookends Of Your Day

While writing this blog post, I anticipated one common response might be: “How can I structure my schedule when it’s bound to constantly change?What if someone cancels an interview? What if a real-time emergency comes up?”

Like the writer’s block example above, you may have to make adjustments during the day so you can maintain an optimal level of productivity. And a structured schedule will help you switch things up with efficiency.

With that said, there are two untouchable portions of the day during which no person or unrelated task can ruin your productivity.

These are your bookends: early morning and late in the evening. Think about what you usually do at 3pm and 5am. I’ll bet that at 5am nothing is standing between you and your productivity. At 3pm, however, it may seem as if everything is standing in your way.

Realizing that you won’t likely get as much done at 9pm as you would during the work day, plan out your day from start to finish paying special attention to the bookends — because virtually nothing stands in the way of your productivity during those times.

Wake Up Earlier 

The earlier you wake up, the more poised you are for success. I strongly believe that, and here’s the logic: no one is going to interrupt you or make a request at 5am. That’s when “everyone else” is sleeping. If you wake up at 5am, you’ll have several hours of undisturbed productivity.

Being an early bird works better than being a night owl. I’ve tried both, and it’s better to get to bed earlier so you can wake up earlier. The biggest reason for that is because starting fresh lets you get much more accomplished than you can after a taxing day when your willpower has been tested to the max.

Just one aggravating issue during the day can interrupt your concentration at night. As an early bird, nothing has happened yet so there’s no prior events from the day that can distract you from your work. Rising early and getting things done also makes you feel more productive as the day goes on.

In addition to feeling (and being) more productive, you’ll enjoy improved health. I don’t understand why so many people take their health for granted. I’ll just say that the healthier you are, the more productive you are. Think about that the next time you go to McDonald’s (if you don’t eat there, good for you!).

Putting that shade aside, here’s the truth about early birds and night owls:

Your brain is still active when you sleep. If the last thing you think about is how anxious you feel about your work, those thoughts of anxiety will carry over into your sleep and still be there when you wake up.

This is why I read a personal development book before I go to bed. I feel mentally charged when I go to bed, and that feeling carries over into the beginning of the next day.

And did you know that the first hour of your day determines how the rest of your day will go?

Track Your Results

Once you identify how to structure your day, keep track of your progress. This is where you walk the walk instead of only talking the talk. The best place to track your results is in a notebook because you can refer to it at any time and make any necessary adjustments.

Tracking your results in a notebook lets you see in which areas you struggle and in which areas you thrive. If you timestamp when you accomplish certain goals, you can also identify which times of day work best for accomplishing specific objectives.

Are you better at writing blog posts before 11am or after 2pm? Tracking your results and adding a few details allows you to answer that question. The more of these types of questions you can answer, the more productive you’ll become and the more you’ll optimize your structured schedule.

In Conclusion

Creating a structured schedule allows you to gain clarity into what goals you need to accomplish and when you need to accomplish them. Structured schedules don’t remove the freedoms of entrepreneurship. Rather, they amplify your potential.

What are your thoughts on creating a structured schedule? What would you like to accomplish with a structured schedule? Have any productivity tips for us? Sound off in the comments section below.

*image credit: Pixabay 

4 Methods To Boost Your Time Management

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Time management is an important skill for goal achievement and the work-life balance. The way we utilize the time we are given ultimately determines what we do within our lives and how we impact others.

In this video, I will share with you four methods you can use to get better time management while not becoming the victim of bad habits that put you back where you started.

If you like this video, then I would love it if you subscribed to my YouTube channel and spread the word.

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The Top 5 Distractions And How To Stop Them

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The Top 5 Distractions And How To Avoid Them
Distractions are numerous. Here’s how to avoid them.

Tell me if this sounds familiar.

You have a list of goals in front of you. Accomplishing these goals is important to you. However, for some odd reason, those goals don’t get accomplished. Either some of the goals or none of them get accomplished.

What happened? Maybe you tried to bite more than you could chew. But deep down, you know that’s not what happened.

It’s very clear what happened. Most people get distracted, and enough distractions will result in a checklist without the checkmarks.

Once we get distracted for the slightest amount of time, it takes us some time to get back on track. Shifting from a distraction back to your work isn’t just a physical shift. It is also a mental shift.

You have to mentally re-prepare yourself for getting your goals done each time you get distracted.

Getting distracted too many times will result in a lot of lost time based on how long it takes for you to get back to the work from a physical standpoint (i.e. looking at the blog post you are writing) and from a mental standpoint (having the mindset necessary for writing an epic blog post).

Distractions can get bothersome. The worst part is that few people realize the impact of distractions until it’s too late. One distraction doesn’t seem to take much time out of the day.

But a string of distractions stretched over a long period of time can be disastrous for your productivity.

The next thing you know, it’s the end of the day, and you are far behind from accomplishing your goals for the day.

The moment you take steps to eliminate some of the distractions from your life is the moment you will become more productive.

Of course, it’s impossible to eliminate all distractions. We can’t work 24/7, every day of the year. However, it is possible for you to use your time as productively as possible to accomplish your goals and have a lot of extra time for the good ol’ work-life balance.

You use your time more productively by eliminating the distractions around you that can be eliminated. In this blog post, you’ll learn the five distractions that can be dramatically reduced so you can become more productive.

 

#1: Surfing The Web

The web has granted us many gifts. The web gave us social media, the ability to expand business in a way like never before, hilarious memes, and a whole lot more.

I can’t remember the last time I wasn’t on the web for an entire day. It just has so much to offer. The problem with so many options is that it is easy to get distracted.

Going on Twitter to interact with your audience can suddenly end with you scrolling through the trending topics. You went on YouTube to upload a video, and you log out of your account after watching 10 Jimmy Fallon videos.

The web provides us with so many opportunities, but almost all of those opportunities are also next to a sea of distractions.

Developing willpower is one possible tip, but it doesn’t dive deep enough into this distraction. Here’s the secret to avoiding this distraction.

When you work, you must disconnect from the Wi-Fi.

When I write my blog posts, I make it a point to disconnect from the Wi-Fi, remove my iPhone from the room, and quit my Safari and Mail icons. That way, the only thing I am thinking about is writing the blog post. More specifically, it’s the only work I am doing.

With that said, there is some work that requires Wi-Fi. Content research, watching training course videos, and scheduling blog posts are just some of the tasks that require Wi-Fi.

Some of those tasks can be outsourced to freelancers. Outsourcing some of your workload will allow you to save time that can be repurposed towards bigger opportunities.

However, some of the work just can’t be outsourced. For that type of work, my recommendation is to write down your daily goals on a sticky note. I always keep a sticky note like this right next to my computer.

Any moment you find yourself getting distracted, look at that sticky note. It will remind you that there’s still work to do. Then you won’t find yourself getting distracted for as long.

 

#2: Social Media 

Social media is a special type of web surfing since it’s critical for a lot of businesses. However, social media is a double-edged sword. While it is critical for business, it can also eat up too much of your time.

Writing the sticky note will help you when you fall off track. However, why fall off track in the first place?

When I interact with my social media audiences, I rarely interact with them on the actual social networks. Instead of interacting with people through Twitter, I usually interact with my Twitter audience from HootSuite.

The HootSuite dashboard comes with all of the tweeting capabilities. The HootSuite dashboard doesn’t contain as much information as Twitter’s dashboard.

That’s actually a good thing.

On the HootSuite dashboard, I don’t see any tweets that could distract me. More importantly (for me), I don’t see any of the trending topics.

So instead of going through the trending topics after I interact with my audience, I move onto the next task.

You need to find a way to spend as little time as possible on the actual social network. Use a social media tool instead.

Remember this. All social networks are designed to keep you on their sites for as long as possible. Social media tools are simply designed for you to get the work done.

 

#3: TV

The average American watches 32 hours of television every week. Imagine all of the cool things you could do with that extra time.

I used to be on that same boat. Every day when I got home from school, I would do my homework. Then, the rest of the day was filled with a combination of TV, internet surfing, and video games.

Productivity wasn’t a natural talent of mine. Natural talents don’t exist. Every “natural talent” is simply a skill that got developed over a long period of time.

But when I started blogging, I fell in love with it. Blogging became my hobby, and when I figured out I could make money from it, blogging became my business. Then it expanded from there.

When I first started blogging, I had to find extra time for myself to write the blog posts. Little did I know it at the time, but this is when I discovered how valuable time is, from a minute by minute standpoint.

A minute you spend doing one activity is a minute that you can’t spend doing any other activity. If I watch TV for one minute, then that is one minute in which my upcoming blog post remains unwritten.

I think of spending time in the same way that I think of spending money. Spend both of them carelessly, and the results won’t be pretty. Spend them effectively and you get the results.

The moment I valued my time to this level, I stopped falling for the traps. I stopped watching the re-runs because I was bored. Now with a blog and a business, I always had something to do. And I enjoyed the work. That’s the important part—a strong source of motivation to get off the couch.

Now I only watch two hours of TV every week. Any new episode of The Big Bang Theory or Super Girl is a can’t miss. I actually schedule podcast interviews accordingly to make sure I don’t miss any of those episodes.

I don’t watch much TV which is why it’s a big deal when I actually watch some of it.

Then there’s 30 minutes of miscellaneous. Sometimes I’ll watch a sports game, but since my Red Sox aren’t on the New York channels, I mostly stay up-to-date via MLB’s website.

But maybe you still want to watch a lot of TV the moment you turn it on. If this is you, then you must enlist the help of a trustworthy family member that you won’t get mad at.

Have that member of the family member hide the TV remote, or better yet, put the TV remote in a location where you cannot access it.

Without a TV remote, there’s no point in turning on the TV. What happens then? The goals get done.

 

#4: Music

Music and I will never go out of style. While some songs can put you in the right mindset for pursuing certain types of work (i.e. Rocky music for workouts), listening to too much music will distract you when you are working.

Take, for instance, a Taylor Swift song. The moment I hear one of her songs play, I stop what I am doing to listen to it. Sometimes I sing to the song, but often I just stop what I am doing and listen.

Soon enough, I have listened to dozens of songs to find my blog post still unwritten.

I feel great when I listen to my favorite songs, but listening to too many songs results in no work getting done.

Luckily, there is an in-between route otherwise known as the Pomodoro technique. It is a famous productivity tactic that involves you working on ONE thing for 25 minutes and then taking a five minute break. This gets repeated again and again. However, on the fourth Pomodoro, some people recommend taking a 15 minute break instead of a five minute break.

During that five minute break, you can choose to listen to one of your favorite songs. However, only choose one song. We all have that one song that after listening to it, we can produce meaningful work for 25 straight, undistracted minutes.

Don’t go on a music marathon, but also don’t deny yourself of your favorite song.

 

#5: Your Thoughts

I’m starting off this part by saying we always think. You can’t fully eliminate thoughts from your life.

However, there are certain thoughts in your head that will distract you. The chances of that happening are greatly reduced if you do work that you love doing.

When you love the work that you do, then you are less likely to wander within your mind—thinking about the baseball game you are going to this week or the last concert you attended.

To be truly locked into your work is to be within the moment. Sometimes, our thoughts take us away from that. Bad thoughts sometimes enter our minds, and the negative feelings harm our productivity.

When bad thoughts emerge, you need a quick counter. I think one of the greatest things people deprive themselves of is self-worth. We often look at the target without looking back at the starting point.

We are so focused on what we have to do that we fail to notice what we have already accomplished.

Anytime a bad thought comes up, simply remind yourself of some of the things you have accomplished up to this point. Then you won’t feel as bad, and you’ll be able to continue working without those negative thoughts plaguing your work ethic.

 

In Conclusion

Distractions are among us. They hurt our ability to accomplish our goals. The way we respond to the distractions around us ultimately determine what type of impact they have on us.

What distractions eat up most of your time? Do you have any tips for conquering distractions? Sound off in the comments section below.

 

Leverage Your Time Better With A Productivity Pie

When fewer distractions enter your work flow, you have more time to put towards your goals. The next step is to identify the goals that will allow you to achieve the results you are looking for. That’s where the Productivity Pie comes in.

To get access, all you have to do is enter your email address.

Discover How I Use A Productivity Pie To Turbocharge My Productivity

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The 4 Core Beliefs Of All Highly Productive People

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The 4 Core Beliefs Of All Highly Productive People
Time is of the essence.

What makes productive people so productive? It’s not that they get extra time to play with. In the end, we all have 24 hours in one day. Productive people don’t stop the clock. They push through it.

Productive people push through the clock by acquiring a strong mindset that sets them up for success. Your mindset makes or breaks you. If your mindset is breaking you, then you must do everything in your power to shift that mindset.

The mindset is critical. One fact about productive people is that they all share common beliefs that guide their productivity. These are the core beliefs, the beliefs that are required for productivity.

 

#1: Dreaming Big Is Better Than Dreaming Small

Every week, I give myself a new series of goals. I mark my progress by using tallies and checkmarks. This is the concept of the weekly scorecard. 

I have kept all of my scorecards since March 2014. While it’s cool to see the stack of scorecards I have kept over the years, I also get to learn from my past scorecards.

I learn from my past scorecards to see what I can do to boost my productivity. I recently looked back at all of my scorecards to celebrate the beginning of 2016.

The shocking news: I almost NEVER accomplished everything I said I would accomplish on a single scorecard.

I usually accomplish about 70% of what I say I will accomplish on the scorecard.

Does that make me unproductive? No! I’ve written so many blog posts about productivity that I can’t possibly say I’m unproductive 🙂

But beyond that reasoning, I set a very high standard for myself with my scorecards.

In one week, I was able to write six blog posts that were just as lengthy as this one. But I didn’t accomplish my goal of writing 10 blog posts that week.

I wanted to create four training courses in one week. I only created two training courses.

Would you feel productive if you could write six 1,000+ word blog posts and create two training courses in the same week (each course was about an hour of video content that had to be planned out)?

I didn’t. I felt like I didn’t accomplish everything that I set out to do. The fact that I only scheduled five blog posts instead of the 10 I wanted to schedule that week didn’t make me feel any better.

College applications got a big percentage of my time during that week, but even then, I wasn’t as productive as I wanted to be.

I did other things as well during that week for my business, but that’s not important.

What is important is that I set the bar so high that sometimes I don’t accomplish everything that I say I will.

If I came into the week with the goal of writing three blog posts, scheduling a blog post, and creating only one training course, then I would have gotten a perfect score on my scorecard.

I would prefer the scorecard in which I only accomplished 70% of my goals, but I was giving myself goals such as writing 10 blog posts, scheduling 10 blog posts, and creating four training courses.

Small goals produce small results. Big goals allow you to get big results.

 

#2: Being Busy Does Not Mean You Are Productive

This is a big one. Being busy does not mean being productive. Let that sink in.

For a long time, I was somewhat productive, but I was very busy. I was busy studying for the SAT, scheduling tweets, and growing my social media audience.

I was productive when I was writing my blog posts, sending email blasts, interacting with my audience, and completing videos.

The busywork was necessary. I needed to study for the SAT or else I wouldn’t get a good score. Scheduling tweets and growing my social media audience are two important parts of my business.

But then I crafted my ideal day.

I asked myself if I could outsource every part of my business, what would I still want to do.

Not much of the work I did made the list. Only writing content, doing videos, and interacting with my audience. That meant everything else should get outsourced.

I took my final SAT a few months ago and outsourced social media growth and scheduling the social media posts.

Now I am outsourcing more parts of my business so every day becomes the ideal day. Anything that does not fit within my ideal day is busywork that takes me away from what I really want to do.

Deep. Let’s move onto the next core belief.

 

#3: The Vision Must Be Accompanied By A Series Of Micro-Visions

I have so many visions that I could write a book listing my visions. Just like everyone else, I have the grand vision.

To some people, that grand vision can be found in the New Year’s resolutions. To other people, it’s the vision they have for themselves many years down the road.

I have one of those types of visions, and all productive people have that type of vision. However, productive people also have micro-visions.

Don’t stop at New Year’s resolutions. Ask yourself how you will get closer to accomplishing your New Year’s resolutions, quarter by quarter.

For my vision for the year, I will always break the work into four quarters. I calculate what type of work must be accomplished each quarter.

Since all goals start out as hypothetical (they may happen, but they haven’t happened yet), I only go deep into how I will accomplish my first quarter goals.

I plan it all out, week by week. Weekly scorecards reinforce my goals for the quarter. I always give myself less time than I have so I know I will accomplish what I set out to do.

All of these visions that lead up to the grand vision are what I like to call micro-visions. All of the micro-visions lead up to the grand vision.

Micro-visions have closer deadlines which gives you less time to do certain work. Having less time will encourage you to take more action.

Sometimes, I will even assign myself four day scorecards just so I have a shorter timeframe to get everything done. The shorter timeframe makes me hustle harder, and as a result, be more productive.

 

#4: There Is No Stopping

Productive people never stop. They do take small breaks to restore their productivity, but they never stop.

Every day presents a new achievement. Whether that achievement is as small as writing a blog post or as large as accomplishing the goal you’ve been wanting to accomplish for an entire year, productive people achieve something new every day.

The importance of not stopping is the fact that to not stop means putting in the work every single day. Putting in the work every single day turns that work into an effortless habit.

I used to struggle to write these types of blog posts. Now the ideas and content flow easily into the document that I type them in.

The most productive people turn productivity into a habit by working on it every day. If productivity could not become a habit, then no one would be productive.

The moment you turn productivity into a habit is the moment you will become super productive. You just need to be productive for 66 days straight, and then it becomes a habit.

Then you are productive by nature because that’s the type of person who you have become. So no stopping.

Daymond John would describe this as the need to keep swimming. In the acronym S.H.A.R.K., the “K” stands for “Keep Swimming.” You must continue putting in the work to get even better results.

The moment a shark in the ocean stops swimming, it dies. Don’t stop swimming.

 

In Conclusion

Productivity is not a gift granted to a few lucky people. It isn’t something you are born with. For a long time, I was very unproductive. I had to learn productivity and continue honing my skill in that area every day.

It’s something I continue doing to this day. I still read books and articles all about productivity because I want to be one of the most productive people in the world.

These core beliefs are where the magic happens. Once you turn these core beliefs into your lifestyle, you will see a big boost in your productivity. The only way to keep the increased productivity is by working on it every day.

Which of these core beliefs do you believe is the most important? Did any of them challenge the way you think of working? What are your tips for boosting productivity? Sound off in the comments section below.