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productivity

How To Stay Organized On Your Computer

September 7, 2017 by Marc Guberti Leave a Comment

organized computer

Computers have transformed the way we work and have allowed us to reach new levels of productivity.

However, extreme usage (and in some cases reliance) on computers can actually HURT our productivity.

In fact, we cause most of the technical headaches. Saving numerous documents and photos eventually slows down a computer, a problem that can only be solved with a massive clean up or a new computer.

Another problem is the actual creation of documents, making it a struggle to find information in a timely manner.

Part of the reason we buy a computer in the first place is to create documents and save photos. So if we try to care for our computers by not creating documents or saving pictures, its primary purpose is essentially lost.

But we must also consider the ways in which many of us organize our work and documents — all stuffed into one folder.  When, if fact, organization has been proven to boost productivity.

It’s easy to think that organization is limited to your desk space and the room you work in. But it goes much further than that, beginning with your computer.

Here’s how you keep all of your emails and other important stuff organized on your computer.

#1: Reduce Clutter

The more cluttered your computer, the more difficult it is to find the document you are looking for, which shouldn’t take more than a few seconds.

Our attention spans resemble that of a goldfish, and when the internet (and Facebook) is just a click away, a day meant for work can quickly turn into meaningless hours of surfing the web.

I use the size of the icons on my computer’s dashboard to determine if I have too much clutter. If I must squint or move closer to see what certain documents are, I have too much clutter.

If my desktop is filled with too many pictures, documents, etc., I have too much clutter. Reducing the clutter reduces distractions.

A picture is worth 1,000 words, and a thousand more distractions.

#2: Use Folders To Group Documents

This is probably the best tip. I can’t emphasize this one enough.

When you save things to your desktop, you will see them each time you log onto your computer. This is when it’s easy to get distracted by screenshots and similar items saved to your desktop.

To avoid this, I group all of my screenshots into folders.

If I didn’t use these folders, my entire desktop screen would be filled with screenshots galore.

This isn’t just a way to keep your desktop clean, you can also group together important documents according to theme, client, work type, etc., to stay organized.

One of my folders, for example, is titled “Podcast.” Within that folder are the seven documents I use to keep my podcast organized.

Instead of keeping all of them on my dock (and having super tiny app sizes), I put them all in one folder on my desktop.

That not only saves me space, it also makes it easier to find all of the other documents I need.

And when I need those podcast documents, they are all in one place and super easy to find.

#3: Flag Important Emails

When you get emails that you can’t respond to immediately, or need to refer to again later, flag them. That way, you can find them more easily later on.

The only problem with flagging emails is that if it becomes too much of a habit, you’ll have an inbox overload. Try to relegate them to emails you need to respond to, and be sure you do it within a reasonable amount of time.

I recommend spending 30-60 minutes in your inbox at the time of day when you usually feel least productive.

For example, I never go through my inbox in the morning because that’s when I am at my peak level of productivity. When I do happen to see an important email in the morning, I flag it.

I always make a point of checking my email in the afternoon, just before I take a break. I respond to all of the flagged messages before checking my inbox for new messages.

#4: Make Each Flag Mean Something

When I decided to start a podcast, I needed guests.

Barely knowing what I was doing, I sent a bunch of emails to people who would be a great fit for my podcast. Naturally as more people agreed to participate, I became more excited about podcasting.

But I quickly lost control of my inbox.

Which guests were awaiting confirmation of time and dates? Which guests needed the initial questionnaire? Who did I need to follow-up with?

My mind was dreaming of the possibilities but running in circles trying to keep everything organized. Then I figured out what to do:

I started assigning a meaning to each flag.

  • When I receive a guest confirmation, I assign that email an orange flag.
  • Once time and date are determined, I change the flag to blue.
  • After the questions are submitted, I make the flag purple.

Once the podcast episode ends, I remove the flag and add the guest’s email address to a custom spreadsheet.

I also share a link to the episode with the guest and make a mental note to stay in touch (the relationship doesn’t end when the episode is over or even weeks after it’s published. It never ends).

#5: Put Everything Else In A Miscellaneous Document

You may have noticed the Misc folder on my desktop screenshot.

If there’s a screenshot, document or download that doesn’t belong anywhere else, that’s the folder it goes into.

That folder has hundreds of screenshots and pictures that would otherwise take up my computer’s entire dashboard, leaving it an unorganized mess!

In Conclusion

The traditional definition of getting organized involves having a neat workspace and working in a clean room.

But if your computer is unorganized, you might as well be working in a room filled with clutter with piles of paperwork covering your entire desk.

The worst part about an unorganized computer is that it’s extremely easy to get distracted – our computers provide us with virtually infinite options.

Any website is a click away. Pictures on our dashboards can distract us at a moment’s notice. And important emails can easily get lost in the shuffle.

But all of that is more likely to happen if your computer remains unorganized.

How do you organize your computer? Have any tips or stories for us? Sound off in the comments section below.

Filed Under: growth hacking, Organization, productivity, Time Management, Tips and Tricks, Uncategorized Tagged With: computers, email, organization, productivity, tips and tricks

How To Play More Offense For Your Business

August 8, 2017 by Marc Guberti Leave a Comment

business

The more offense you play for your business, the more successful you will become. All of the top entrepreneurs dedicate a portion of their time each day to play offense.

Playing offense does not mean writing the next blog post. It doesn’t mean engaging with your audience, creating videos, or doing anything else associated with being in your business.

Playing more offense involves you taking an aerial view of your entire business and asking yourself important questions. Is this working? What should I be focusing on? What small changes can I make that would yield dramatic results? How do I grow this?

This offense results in more directed action with a clearer path to victory. Instead of constantly creating content and marketing yourself, you now have more specific aims that you believe will create the most impact.

You may feel like you’re already on the right path, but taking 30 minutes to conduct that aerial view every day will open the door to old opportunities and platforms that can still lead to great results.

Write Down Everything That Constitutes Your Business

This is a one-time, time extensive task. You’ll occasionally go through this list as your business continues to grow. However, you need to take this step before you can truly play offense. Here are just some of the parts of my business:

  • Virtual Summits
  • Blog Posts
  • Guest Posts
  • Training Courses
  • Free Videos
  • Books
  • Public Speaking
  • Breakthrough Success Podcast
  • Coaching
  • Redistribution

Sometimes I focus so much of my time, attention, and energy on my virtual summits that I forget about other areas. When I took the aerial view, I rediscovered that I needed to pump out more content for my readers (plus, I LOVE writing content, and realized that I’d separated myself from my biggest passion for too long).

I also rediscovered my podcast outros need major updates. I didn’t see any traction from my previous outros because I mainly promoted my Udemy courses, but now I’m promoting more stuff on my site and a few tools which I use and am an affiliate for.

I also rediscovered that I could get more exposure by writing more guest posts and getting interviewed on more podcasts.

Discovering and doing are two different things, and if your schedule is constantly filled with in-business work, you never find the time to take that aerial view and ask yourself, “What should I really be doing?”

Then you need to rediscover and start implementing instead of letting these important tasks continue to remain unattended.

Writing down all of this information is so important because with tens of thousands of thoughts running through out minds every day, it’s easy to forget.

Start Delegating More Of Your Tasks

Delegating your tasks to others will open up hours of extra time. My freelancers are critical to my success because they subtract various tasks from my day. Over the long-term, I can easily see having a team of hundreds of freelancers, but I’m not there yet.

Some people may be interested in delegation but haven’t started yet. If that’s you, my friend Nick Loper from Side Hustle Nation has some great advice for you.

The two main ingredients you need to get started delegating are a log of where you’re spending your time and a well-documented process.

The time log will tell you where the biggest opportunities for outsourcing lie. What’s sucking up the most of your day? Is that something you HAVE to do, or could someone else reasonably handle it with a little training?

Next, you’ll want to have clear process documentation and instructions. This is like your recipe for completing the task, and the more detailed the better. Don’t leave anything to chance here, even though you probably take for granted some of the steps, especially if you’ve been doing the task yourself for any length of time.

How I normally create the process documentation is I take a screen capture video of myself doing the job and talking through the steps. Then I write out the steps in a Google Doc so I can share both a visual and written version with my assistant.

Delegating more of your tasks will also give you more time to play offense. Take some time to think about some of the important parts of your business, how you can take action, and then just do it.

Checking on your freelancers is part of playing offense because you want to make sure they have work, and more importantly, that your freelancers are effectively getting their jobs done. You should have more 10-15 minute meetings fill up your schedule to ensure that you and your freelancers are both on the same page. These meetings do take up some time, but they work like a charm for keeping everyone on track.

In Conclusion

I thought of ways that I could extend this blog post beyond my usual 1,000 word marker, but I decided against it. Playing offense for your business simply comes down to…

  • Taking the aerial view of your brand
  • Discovering/rediscovering what you need to do for the optimal impact
  • Start taking action

I could have said it in several different ways, but that’s the premise to working on offense. Taking action just comes down to putting the tasks on your schedule. If a task isn’t on the schedule, it doesn’t get done. If it’s on the schedule, it has a much higher probability of getting done.

What are your thoughts on playing offense for your business? Do you have any tips for us? Have a question? Sound off in the comments section below.

Filed Under: Business, Mindset, productivity, Success Tagged With: business, growth hacks, productivity, time management, tips and tricks

3 Strategies To Get Out Of Your Inbox Faster

May 13, 2017 by Marc Guberti Leave a Comment

inbox

A lot of people suffer from inbox paralysis. This happens when they receive so many emails — and believe they must respond to each one — that overwhelm takes over and leaves them inert. Sound familiar?

Even when you do respond to your emails, you probably end up stuck in your inbox for long periods of time. Email is basically invading our lives. To think about the impact of the inbox, consider these statistics:

  • 2.4 million emails are sent every day.
  • The average person receives nearly 121 emails each day.
  • 50% of Americans check their inbox while in bed.

It’s easy to feel as if we’re chained to our inbox (much like our mobile phones).  In reality, the inbox is a double-edged sword. Some people can focus on potential opportunities and good email content, while others complain, “Oh, this is such a time suck!”

To avoid inbox paralysis, you need to become conscious of how you use your inbox. At the same time, you’ll want to make sure you’re capitalizing on the opportunities presented therein. This means taking control of the situation and making sure you are getting the best possible results from the time you spend in your inbox.

One of the dangers lurking in your inbox is the notification. The red icon, or circle, that appears every time you get a new message. You must avoid being tempted by that! How? The following strategies will help you make sure that you are using your inbox more strategically.

The first strategy is called ‘Zero Inbox’ day

This is the strategy I use. Every Monday, I go through all of my emails and respond to every one. This means I’m responding to dozens of emails. And on some Mondays, I’ve responded to over a hundred emails!

Bur rather than scatter this out throughout the week, I prefer get it all done on one day so that I have another six days to address other areas of my business.

If you do a little here and a little there, you’ll end up losing focus and inbox paralysis kicks in. And it takes time to reposition that focus on the projects that you’re supposed to be working on.

So I choose one day to blow through all of the emails and get them done so I don’t have to worry about them for the next six days. Sure, there are lots of emails piling up during the week, but I only respond to the critical emails.

When I was planning my virtual summit, for example, I responded to every potential speaker or any speakers who had questions. I’m very particular about which emails I respond to during my six-day hiatus. But on Mondays, I respond to every single email that is addressed to me.

The second strategy is to shorten your responses

Basically, there are two things that control how long you stay in your inbox: the amount of emails addressed to you, and how long your responses are to each one of them.

If it takes you a minute to respond to 60 emails, averaging one minute per email, you’ll be in your inbox for an hour. But if it only takes you 30 seconds, on average, to respond to an email, and you’re responding to the same 60, you’re only in your inbox for 30 minutes. That is a big difference, and it all comes from writing shorter responses.

My rule of thumb for writing an email response is to keep it no longer than five sentences. Most often, it’s one to three sentences. I’m very quick with it. I have an automatic signature so I don’t have to reenter the same details over and over and over again.

And instead of writing, “Hello Name,” and hitting the enter button twice, I’ll sometimes just include the person’s name on the same line as the message. This basically allows me to write shorter responses, which in turn allows me to address more emails within a shorter period of time.

The people who are really busy and seem like they are getting hundreds, or even thousands, of emails every day, have the shortest responses.

That is very intentional because they have a whole bunch of people to get back to, and they also have projects they want to pursue.

Don’t be afraid to make your email responses a little shorter. Don’t be afraid of coming off as curt or anything like that. It’s just part of the nature of communicating with as many people as possible, as quickly as possible, so that you can free up time for the rest of your business. You can be short and still be polite.

The third strategy is to hire an assistant

You should take this step when you’re getting hundreds of emails every day that require your attention. The assistant can go through the emails that follow a certain rubric. For example, answer all emails that say, “Please be a guest on my podcast.”

It’ll be a different person with a different audience and different podcast link. But the assistant can go through all of them and answer based on your preset recommendations for how to proceed. A good assistant will determine whether or not the gig is a good fit and/or which emails need your personal attention.

You can also ask the assistant to address common questions, send out thank you notes, or answer others who have written to thank you. Still, I would proceed with caution when hiring an assistant. Personally, I respond to thank-you messages myself. The idea of someone using my email address to respond on my behalf makes me a bit uncomfortable. But it’s done all the time.

If you do use an assistant, be sure they respond to your audience the right way. I suggest monitoring the person for the first week. My own rule is to micromanage for three to seven days only, just until I’m sure that my assistant or freelancer is competent.

Analyzing every little thing that your freelancer does, or micromanaging everyone on your team, makes hiring them to free up your time pointless.

Make yourself available for questions and clarifications the first week. Once you’re confident in their skills, step back and let them do their thing. They can always reach out to you with questions. But you needn’t bother analyzing every single email they send on your behalf.

To save even more time, you can take it a step further and hire a manager who oversees your freelancers.

These are three strategies for spending less time in your inbox.

I hope you enjoyed them. If you know someone who might benefit from these tips, please share this post.

Do you have your own tips to share? If so, please leave a comment. I read them all (and sometimes I end up turning them into a video or blog post).

If you are new to this blog, welcome! Sign up for more content like this using the form below 🙂

But what I’d really like from you is to dream big, achieve greatness, and unlock your potential today.

Until next time,

-Marc

*image credit: Pixabay.com

Filed Under: Emailing, growth hacking, productivity, Uncategorized Tagged With: business tips and tricks, email, productivity, tips and tricks

5 Blogging Habits That Will Turn You Into A Full-Time Blogger

April 3, 2017 by Marc Guberti Leave a Comment

blogging

The blogging habits we use to guide us play a significant role in our content marketing efforts.

The most successful bloggers live by a series of habits that guide them through the world of blogging. Blog traffic comes easy to these individuals who enjoy hundreds of thousands of monthly visitors.

As part of my New Year’s resolution to surpass 100,000 monthly visitors, I decided to analyze these successful bloggers to see what makes them tick. How do they surpass 100,000 monthly visitors, and how can I achieve the same results?

With this in mind, I’ve written a blog post that details the habits successful bloggers use to attain their goals. There are five blogging habits you should develop if you want to become a full-time blogger.

#1: Write At Least 1,000 Words Per Day

No one said blogging would be easy. This first habit is perhaps the most important because you can’t promote content until you’ve created it.

Not only does writing content matter, but writing lengthy content matters, too. Most blog posts featured on the first page of Google search results exceed 2,000 words.

Writing at least 1,000 words a day will give you a total of 7,000 words each week that you can dedicate to your blog. If you write 2,000-word blog posts, you’ll have at least three blog posts every week.

However, some bloggers write even lengthier content more frequently and consistently. That’s why 1,000 words per day is the absolute minimum. But if you manage to write over 1,000 words, even better.

Writing 1,000 words per day requires time, and time is more scarce than ever. So how is it possible to accomplish this goal every single day?

The best way to free up your time is by outsourcing work to freelancers. If it weren’t for outsourcing, I wouldn’t be able to accomplish many other important tasks for my business.

I simply wouldn’t be able to write lengthy blog posts, produce one YouTube video every day, create training courses, or write books. Many of my ventures would be sidelined if I tried to do all of the work by myself. And I’m always looking for more ways to outsource my business.

The more you outsource, the more time you create for yourself.

With that said, you also need to use your own time productively. Many distractions will try to keep you from writing 1,000 words each day, but with practice, you can overcome them.

Most distractions are a result of bad habits. The best way to eliminate these bad habits is to replace them with better habits such as writing more content for your blog and reading books during your breaks.

Plus, writing 1,000 words a day will make you a better writer. Value will begin to come naturally. The challenge is to write valuable content even when you’re pressed for time.

#2: Conduct Research For Every Piece You Write

For every blog post you publish, you should conduct a massive amount of research. In the past, I would write lengthy blog posts without doing research, and then wonder why I wasn’t getting any long-term traffic.

But ever since I’ve added research to my content marketing efforts, my traffic has gone up. Many of the top bloggers I analyzed conduct hours of content research just to write one great blog post. And it makes sense because linking to great content benefits both you and your readers.

Your readers are getting higher quality content (and are more likely to share it), and you get more search engine traffic. Talk about a win-win. And there are more benefits to linking out than just that: Here’s the complete list from SEO Moz.

Each time you write a blog post, expand upon it by linking to other relevant blog posts found that help strengthen your content. Adding these links helps your blog grow, regardless of whether the links lead to your own content (internal links) or to someone else’s content (external links).

The benefit of internal linking is that people will spend more time on your blog, lowering your bounce rate (likelihood of someone leaving after viewing one page/post on your blog). And a lower bounce rate will help your SEO efforts.

External links to high-authority sites let search engines know that your blog also has authority. Since you’re promoting quality content, search engines think your content must also contain value, pushing it higher up the search engine rankings.

Content research takes a significant amount of time, but you’ll end up with a more valuable blog post. Readers will engage with it for longer periods of time and you’ll get more traffic.

I like to Google my way to the articles that I link to in my blog posts. And sometimes I use other tools for my content research.

Conducting content research becomes much easier as you spend more time writing content and engaging with people in your niche.

#3: Ask Questions To Expand Your Content 

Have you ever finished a blog post only to realize that it’s too short for search engines? I have, several times, but not anymore. Before I reveal what I did differently, I’ll tell you what I was doing wrong.

For a blog post like this, I would have come up with the title and jotted down the five tactics I intended to mention within the post. While this approach made it easy to crank out content, I’d often get stuck at a little over 1,000 words. Sometimes I’d fall short at 800-900 words.

Now that never happens. Why? Because I ask myself questions that naturally make my content longer. Socratic questioning (asking yourself questions) is a form of conversation that has been used for thousands of years, and it still works today.

For all of the tactics I discuss in this blog post, I asked myself three questions. When asking these questions, I saw myself as a reader who wanted to learn as much as possible from this blog post.

What are three things people want to know about this particular tip? What would they ask?

By anticipating these questions in advance, I no longer have to worry about word count. Since I focus less on increasing word count, I have more time to focus on providing a better experience.

Here’s an example of an outline I did for the 4th habit I mention in this blog post:

#4: Follow The 80/20 Rule

•What is it?

•How do I market myself most effectively?

•How do I make it easy?

Keep this outline in mind when we get to the 80/20 rule.

Asking three questions definitely adds time to my outline process, but only by about 3-5 minutes, and it’s worth it when you consider my final draft.

So I may spend 5-10 minutes expanding upon my outline with thoughtful questions, depending on how long the outline is to begin with. But, in every case, it never takes an entire day.

I just write down the first three questions that come to mind. If I struggle to think of a third question, I leave it alone and address the next portion of my outline. I don’t want to sit around and ponder because I know I’ve got a behemoth of a blog post ahead of me.

The cool thing about using Socratic questioning is that you turn each of your tactics (or in this case, habits) into a mini blog post. You’ll want to write a blog post that contains a series of mini blog posts all wrapped up into one because that’s how you provide massive value that ranks well with search engines.

Creating an outline like this is easy. Writing the content is simple, albeit time consuming. But the more time you open for yourself, the more you serious you are about blogging.

#4: Follow The 80/20 Rule — 80% marketing, 20% content creation

The 80/20 rule is also known as Pareto’s Principle. With this principle, 80% of your results come from 20% of your efforts.

This 80/20 rule for blogging slightly different. It asks that you spend 80% of your time marketing your content and only 20% of your time actually creating content.

Thus, if it takes you an hour to write a blog post, you should spend four more hours marketing it. And since the Socratic questioning technique mentioned above increases your writing time, your marketing time will also increase.

Of course, you can skip the marketing all together, but you won’t get very far with your blog. There’s simply too much content, and competition, on the web. You’re not just creating content. You’re creating a content brand.

And just like any other business, your brand needs effective marketing to become a surefire winner. Successful bloggers write a bunch of epic blog posts, but their marketing efforts are why we end up reading them.

Most of the efforts you’ll make as a successful content marketer involve connecting with other bloggers. In an interview, Neil Patel explained that, when he was getting started, he would contact anywhere from 400-500 people about his new blog post.

He asked each person to share his latest blog post. Neil found these people using BuzzSumo, his go-to content marketing tool (he refers to it as God’s Gift To Marketers).

BuzzSumo lets you see everyone who has shared popular blog posts in your niche. You can then contact these people and let them know about your own blog post.

Of course, you can try to hunt down these people on social media, but it’s much more time consuming. The best way to do it for free is to use a social network’s search engine and search a blog post’s title.

Here’s what it would look like on Twitter if, for example, you wanted to search for my guest post 5 Ways To Flood Your Blog With Traffic Using Pinterest (currently my most successful guest post).

pastedGraphic_1.png

However, this strategy takes FOREVER and BuzzSumo does the same thing much faster. If you can fit $99/mo into your budget, BuzzSumo is a worthwhile investment for your content marketing efforts.

Regardless of which option you use, contacting hundreds of people involves a lot of work on your part. The best thing you can do to cut down your work time is to create a rubric message.

Rather than re-write the same email over and over, you can simply copy and paste the body of the email and change a few things to personalize it (addressing each person by his or her first name, for example).

#5: Voraciously Read Other Blogs

Successful bloggers constantly read other people’s blogs. If you look at any of their blog posts, you can tell they’ve read several other blog posts on the subject before finishing their own.

You wouldn’t be shocked to hear that authors read several books before writing their own. So it should come as no surprise that bloggers read several blog posts before writing their posts.

Sometimes a blogger will write two blog posts back to back, but even then, intense research goes into each one. The research is based on blog posts that were read in advance.

However, successful bloggers don’t just read any blog on the web. They read blogs related to their niche. They want to gather as much insight as possible. But they also want to see what’s working for audiences in their niche.

Which pull-words result in more engagement? How is this blogger getting more shares? How is the blogger making revenue? Successful bloggers ask themselves all of these questions, and they find the answers by conducting research.

During this exploration, more content ideas emerge. And it’s easier to learn something when you actively write about what you are learning. By repeatedly writing content about subjects they want to master, bloggers eventually become experts in their field.

Try to read other people’s content for at least 30 minutes every day. The great thing about blogs is that they’re available online as compared to books (unless you read eBooks, but I prefer paperbacks).

If you have your smartphone with you, you can easily search for blog posts anytime you’re waiting for something to happen. Read a blog post while you’re waiting for a performance to begin. If you are waiting for an Uber driver, read a blog post until he shows up.

As you read, take notes on what you learn and write down content ideas as you go. That way, you’ll be armed with more knowledge that you can refer to within your next blog post.

In Conclusion

The most successful bloggers spend hours upon hours in a given day on their blogs. They treat their blogs like a full-time brand because that’s exactly what they are.

You may only be able to commit to your blog part-time, but you can still live by these blogging habits. A blog post like this is a lot to soak up in one sitting. However, you can always start small and build upon these success habits.

Habits by nature are obtained through gradual development. Out of every success tactic I came across during my analysis, contacting 400-500 people for each of my blog posts seemed the most daunting.

Why does it have to be 400-500? Why not start with 10? You can then inch your way towards 20 people, 30, 40, and gradually make your way to the 400-500 threshold.

Neil no longer contacts 400-500 people every time he writes a new blog post. Why? Because he doesn’t have to. But when he was just getting started, he made those contacts in order to build momentum.

All of these habits will become easier over time and yield greater results as you exert more effort towards each.

Now Here’s What I Want From You

Which of these habits do you think is most important? Do you have a 6th habit for us?

Have a question for me? Leave a comment now. I read them all!

And if you know anyone else who needs this burst of insight, please be sure to pass it on.

[Tweet “5 #Blogging Habits That Will Turn You Into A Full-Time Blogger.”]

If you’re new here, join my mailing list using the form below. You’ll get a ton of free content just like this.

Until next time,

-Marc

*image credit: Pixabay.com

Filed Under: content marketing, growth hacking, Subscribers, Time Management, Tips and Tricks Tagged With: blogging, good habits, productivity, tips and tricks

How A Structured Schedule Will Make You 10x More Productive

January 14, 2017 by Marc Guberti 8 Comments

structured schedule

If I tell you that a structured schedule will make a huge impact on your productivity, would you believe me? You should.

While too much structure might seem to run contradictory to entrepreneurship, most entrepreneurs pursue their dreams precisely so they can do what they love at a time they choose.

Thus, adhering to a structured schedule (of your own creation) not only makes sense, it will also make you 10x more productive and drive the results you crave.

In this post, we’ll dig deeper into why a structured schedule works and how to commit to making it part of your life.

The Biggest Myth

When people think about a structured schedule, they usually envision all their free time suffocated by work. They even imagine their work time (not to mention their creativity) becoming suffocated.

They think, “No, I can’t make a video at this time because my schedule says that I must write a blog post.” It’s true that a structured schedule is very specific, but that’s exactly why it works.

The problem with free time — even the time spent thinking about what to work on — is choices. Let’s say you’re trying to decide whether to:

  • Write a blog post.
  • Send an email to a particular person.
  • Write an email broadcast.
  • Make a YouTube video.
  • Interview someone for your podcast.
  • Write a chapter of an ebook.
  • Create a training series.
  • Read a book.
  • Participate in an online course.

Tell me in TWO seconds which one you’ll choose: 1…2…

Have you made a choice? Do you need more time to ponder the list? Have you thought of something to add to the list? Did the list remind you of something else?

What usually happens is all of these ideas (and others) will float around in your head until you eventually decide on one. But even when you do, you’ll likely wonder if you’ve made the right decision, or if you’ve forgotten about something more important than your chosen task.

Let’s say you decide to write a blog post. After you complete the post, you’ll once again have to decide what to do next. It’s an endless, anxious cycle. And a huge waste of time.

Should I make a video? On what topic? Should I scrap that idea and read instead? Actually, should I read or watch a training course?

A structured schedule creates clarity and takes the guesswork (and anxiety) out of deciding what to do next. And a structured schedule even offers flexibility.

For example, bloggers try to avoid writer’s block — when ideas aren’t flowing and they’re left staring at a blank screen, sometimes for hours. Lots of people experience this feeling several times a day or week.

A schedule can save you in times like this. Simply switch up your tasks and keep moving.

Plan Out The Bookends Of Your Day

While writing this blog post, I anticipated one common response might be: “How can I structure my schedule when it’s bound to constantly change?What if someone cancels an interview? What if a real-time emergency comes up?”

Like the writer’s block example above, you may have to make adjustments during the day so you can maintain an optimal level of productivity. And a structured schedule will help you switch things up with efficiency.

With that said, there are two untouchable portions of the day during which no person or unrelated task can ruin your productivity.

These are your bookends: early morning and late in the evening. Think about what you usually do at 3pm and 5am. I’ll bet that at 5am nothing is standing between you and your productivity. At 3pm, however, it may seem as if everything is standing in your way.

Realizing that you won’t likely get as much done at 9pm as you would during the work day, plan out your day from start to finish paying special attention to the bookends — because virtually nothing stands in the way of your productivity during those times.

Wake Up Earlier 

The earlier you wake up, the more poised you are for success. I strongly believe that, and here’s the logic: no one is going to interrupt you or make a request at 5am. That’s when “everyone else” is sleeping. If you wake up at 5am, you’ll have several hours of undisturbed productivity.

Being an early bird works better than being a night owl. I’ve tried both, and it’s better to get to bed earlier so you can wake up earlier. The biggest reason for that is because starting fresh lets you get much more accomplished than you can after a taxing day when your willpower has been tested to the max.

Just one aggravating issue during the day can interrupt your concentration at night. As an early bird, nothing has happened yet so there’s no prior events from the day that can distract you from your work. Rising early and getting things done also makes you feel more productive as the day goes on.

In addition to feeling (and being) more productive, you’ll enjoy improved health. I don’t understand why so many people take their health for granted. I’ll just say that the healthier you are, the more productive you are. Think about that the next time you go to McDonald’s (if you don’t eat there, good for you!).

Putting that shade aside, here’s the truth about early birds and night owls:

  • Early birds are exceptionally successful.
  • Night owls can also become successful, but they increasingly think negatively and worry often.

Your brain is still active when you sleep. If the last thing you think about is how anxious you feel about your work, those thoughts of anxiety will carry over into your sleep and still be there when you wake up.

This is why I read a personal development book before I go to bed. I feel mentally charged when I go to bed, and that feeling carries over into the beginning of the next day.

And did you know that the first hour of your day determines how the rest of your day will go?

Track Your Results

Once you identify how to structure your day, keep track of your progress. This is where you walk the walk instead of only talking the talk. The best place to track your results is in a notebook because you can refer to it at any time and make any necessary adjustments.

Tracking your results in a notebook lets you see in which areas you struggle and in which areas you thrive. If you timestamp when you accomplish certain goals, you can also identify which times of day work best for accomplishing specific objectives.

Are you better at writing blog posts before 11am or after 2pm? Tracking your results and adding a few details allows you to answer that question. The more of these types of questions you can answer, the more productive you’ll become and the more you’ll optimize your structured schedule.

In Conclusion

Creating a structured schedule allows you to gain clarity into what goals you need to accomplish and when you need to accomplish them. Structured schedules don’t remove the freedoms of entrepreneurship. Rather, they amplify your potential.

What are your thoughts on creating a structured schedule? What would you like to accomplish with a structured schedule? Have any productivity tips for us? Sound off in the comments section below.

*image credit: Pixabay 

Filed Under: Motivation, productivity, Time Management Tagged With: motivation, productivity, schedule, time management, work tips

5 Tactics That Almost Guarantee Success

January 7, 2017 by Marc Guberti Leave a Comment

Guaranteed success is a strong prediction; every time people come across the words “guarantee” and “success” together, there’s bound to be some skepticism.

But these five tactics are powerful. The super secret kind of powerful, and I’m about to expose them all. While you may have already heard of some of these tactics, others will be new.

But none of them matter if you don’t take action.

You’d think that something like taking action would be the first tactic. However, we are constantly taking action. Every day, we take a massive amount of action, but our results don’t always match up with our efforts.

Here’s how to make your actions translate into results:

#1: Get Into A Routine

A routine is something you follow without fail every single day (or at least on specific days of the week). Following a routine, or having no routine at all, can singlehandedly make the difference between success and failure.

I recently read The Compound Effect by Darren Hardy, and one of his stories about routine really struck home. Here’s how it went:

Golfer Jack Nicklaus was known for his famous pre-shot routine. During an important Majors tournament, Nicklaus was at the top of his game. A psychologist timed the golfer from the moment he pulled the club out of the bag until the moment he hit the ball.

For each shot from start to finish, the timing of his routine never varied by more than one second.

That same psychologist measured Greg Norman during his collapse in the 1996 Masters. As the game progressed, his pre-shot routine became faster and faster.

If you don’t know what you are doing when you wake up, and right before you go to bed, you’re in trouble. Establishing a routine during the bookends of your day will get you into a rhythm of success. What are you doing each morning and evening? And in what order?

I always read for an hour before I go to bed. Lately, I’ve been responding to emails for 15 minutes before I begin reading. I continue to build backwards to get more activities wrapped into my routine.

People don’t mess up because they give themselves many goals. They mess up because they give themselves many goals without designating which portions of the day they’ll start working on each individual goal.

Without a routine in place, you risk missing out on your biggest goals.

#2: Think About What You Can Do

I am having a great time in college. I’m making new friends, running, and doing new things. I recently started to play pool and found myself playing for several hours on any given day.

While doing homework and showing up to a practice aren’t a problem, I was losing significant time for my business.

One day, I had had enough. I decided that I wouldn’t play any pool for one day. With this mindset, I did get more done (but I still ended up playing some pool).

I was so focused on not playing pool that I didn’t think about what else I could do. So instead of thinking, “I can’t play pool,” I began to think, “I can go to the library for an hour each day.” Then I started going to the library and getting more of my work done.

The moment I shifted from “I can’t do X” to “I can do Y,” making the transition became easier. I still play pool at college, but now I spend at least an hour each day on campus working on my business.

It’s easier to fight off a bad habit if you focus on what you can do instead, rather than simply cutting off the bad habit.

Furthermore, if you think you can’t do something, you are right. Only devote your time and attention towards the goals that you can do. Every battle begins and ends within the mind.

#3: Increase Your Desire

The desire you have for your work is important. If you desire your work, you’ll have no problem putting in the hours. If you don’t desire your work, you’ll want to get through it as soon as possible.

Desire gets you across the finish line. A lack of desire encourages you to find any reason to stop short.

If you want to increase your desire, the simple act of writing your desire to achieve each goal will increase your likelihood of success. If you want to get 100 subscribers each day, write the following:

“I WILL GET 100 SUBSCRIBERS EACH DAY BY THE END OF X.”

The all caps is very important here. Not only that, but giving yourself a reasonable deadline will make you hone in your efforts to meet the deadline.

If you give yourself an unreasonable deadline, you’ll lose motivation when you don’t accomplish your goal. If you give yourself a reasonable, but more challenging, deadline, you’ll make daily progress until you accomplish your goal.

If you want to get back in touch with your niche, simply write, “I LOVE [NICHE NAME]” and you’ll come to believe it. If you write about your desire long enough, that desire will ignite in a powerful way.

#4: Read A Lot Of Books

Reading has had a big impact on my success. Reading the right books about your niche allows you to acquire new knowledge. Once you apply the right knowledge, you’ll get better results in any area you are pursuing.

Each month, I set a target for myself to read 10 books. That adds up to at least 120 books every year, which is far more than what most people read. I won’t go into detail about reading a lot of books because I discussed that in a previous post.

Regardless of what niche you’re in, reading personal development books will work wonders for you. Personal development books help you become the best you imaginable. Some focus on productivity while others focus on relationships, but they all focus on making you perform effectively and efficiently in anything that you do.

#5: Analyze Successful People

There’s always that one cool kid in school who everyone wants to emulate. Becoming cool meant hanging with that cool kid. In a similar way, to become successful, you have to hang out with people who are already successful.

This version of hanging out consists of you reading their content, watching their interviews, and consuming virtually every piece of content they were involved in.

By doing that, you’ll learn a lot about how these individuals became successful. You’ll learn from their habits and expertise. Remember, you’re only as good as the company you keep. If you want to become successful, start following the example of successful people now.

In Conclusion

It’s just as easy to fall short as it is to become successful. There are many people who work just as hard or harder than the world’s greatest innovators.

The difference between these two groups of people is how they devote their time and what goals they pursue and accomplish.

Success requires patience combined with a strong mindset. Once you have that mixture, and live by the five tactics, you’ve already won the battle. At that point, it’s just a matter of time before you inevitably walk into a goldmine.

Which of these tactics resonated with you the most? Have any tips on becoming successful? Sound off in the comments section below.

Filed Under: productivity, Success, Time Management Tagged With: business tips, productivity, productivity hacks, success tactics

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I am a business freelance writer who writes for individuals, small businesses, and corporations. My content will help drive engagement and sales to your business. I have produced content for several companies, including…

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